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2025 Tailgate Planning, Budgeting and Fundraising [Updated end 2025]


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Posted (edited)

Florida was a screw up all around! 

This was not a great home game year. 

I could be in for a grand for LBJ lawn tailgates, though it is hard to think that we cannot charge enough for them to pay for themselves.

I appreciate all of the work you have been doing, @immamac  Amazing host.

Edited by DalTxHornFan
  • Hook 'Em 1
Posted
I think it's just really too much of a burden for a single person who isn't doing it full time. Lol
I'm not sure that someone has to do it full time but it certainly is way too much to handle for one person. That's lots of logistics and liability (especially financially) for one or two guys yo handle.
To me, you kicked ass and had one horrible event that flipped you upside-down.
I think you can use your knowledge and experience to turn this into a business (at least a little revenue to make it worthwhile).
Posted
13 minutes ago, Both Tacos said:

I'm not sure that someone has to do it full time but it certainly is way too much to handle for one person. That's lots of logistics and liability (especially financially) for one or two guys yo handle.
To me, you kicked ass and had one horrible event that flipped you upside-down.
I think you can use your knowledge and experience to turn this into a business (at least a little revenue to make it worthwhile).

20k on Florida still 8-10k loss on home schedule and that was with a very generous donation to kick things off. 

Posted
20k on Florida still 8-10k loss on home schedule and that was with a very generous donation to kick things off. 
Again, the product of one man taking on too much. It could also be that the menu you typically had was not cost efficient and probably had a good amount of leftover waste. From the outside you wanted top tier food and beverage but pre-sales/walk-up sales is more like a typical friendly tailgate.
I have a feeling you could streamline some finger eats and economical beer/alcohol to have about the same turnout.
Again, you did an awesome job. If you move forward I'll think you'll need to decide if you want this to be a Surly Horns friendly gathering or promote it as a top tier tailgate party.
  • Hook 'Em 2
Posted (edited)

You have done an incredible otherworldly job.

I'm perfectly happy to hang out with a case of beer, some tacos, and a Tv as long as I'm with fellow Longhorns.

Edited by MissingInAction
Posted
8 hours ago, Both Tacos said:

Again, the product of one man taking on too much. It could also be that the menu you typically had was not cost efficient and probably had a good amount of leftover waste. From the outside you wanted top tier food and beverage but pre-sales/walk-up sales is more like a typical friendly tailgate.
I have a feeling you could streamline some finger eats and economical beer/alcohol to have about the same turnout.
Again, you did an awesome job. If you move forward I'll think you'll need to decide if you want this to be a Surly Horns friendly gathering or promote it as a top tier tailgate party.

Yeah, and what I'm saying is now it's everyone's who wants to do it and if you dont wanna do it then there's nothing because I am done carrying it. 

Posted

I remember last preseason that you really needed to have this be somebody's job. And find a way to compensate them. Seems like the single biggest home expense is the $35K in stadium rental space. Then it's a game by game fulfillment issue at home. I would assume most of the time suck andt headaches are time are related to away games. Simply as anything new takes more time to figure out, negotiate and lock down.  Logistically doing anything long distance is a crap shoot until you see everything in place on game day. 

When I was runnig soccer tournaments my goal was always to have sponsors pay for the  basic operation, and then generate enough cash beyond that to put a nice chunk in the associations coffers. Now I can sell the shit out of "it's for the children" when it really is for the children.   Seems like if you could cover the $35K with sponsorship money that would be the holy grail in securing the tailgate.  And hell I have never gone, just live vicariously in the aftermath of photos.  

The done carrying it- post above just dropped... I predict the excitement of next season's potential and the healing of time may marginally soften over time.  I bet you would try to sell sponsorships to keep the thing alive as long as you were able to walk up, smile, and have a beverage.  But you will need some time healing for sure before that.  

Here are my thoughts-

1) Shit can all away game efforts, UNLESS you can find an individual for each location NEARBY willing to run that particular tailgate.  Distance is a monster time rob, learning curve, and necessity of trust with folks you have never used that makes things mentally stressful far beyond any potential enjoyment for a long distance organizer.

2) Find a way to pay for the $35K of the base local space cost.  Then it's game day fulfillment.   But probably a lead season sponsor, with individual game day sponsors, and individual game themes.  I would add something like game day tee shirts with all the seasons sponsors listed on them. Highlighting main and game sponsor on each weeks shirt back.  Tee shirts are mainly to have a way for sponsors to having their sponsorships "live on" past the tailgate itself to add value to sponsorship. Maybe with a Derka Art front... 

3) Find a way to compensate somebody to do all the game day he heavy lifting.  And have two other folks that know WTF is going on should they get sick or whatever. It's too much for a pure volunteer.

4) Find somebody with some warehouse space willing to let you store everything you need in one place.  

 

I feel your pain @immamac I think I did 3 tournaments I swore the year before was the last fucking time... But if you could be hands off beyond trying to get the sponsorship train rolling locally, you could maximize enjoyment and vaporize the stress. But in may case is really was "for the children". not "for the surly."

 

Posted
45 minutes ago, horn4life said:

I remember last preseason that you really needed to have this be somebody's job. And find a way to compensate them. Seems like the single biggest home expense is the $35K in stadium rental space. Then it's a game by game fulfillment issue at home. I would assume most of the time suck andt headaches are time are related to away games. Simply as anything new takes more time to figure out, negotiate and lock down.  Logistically doing anything long distance is a crap shoot until you see everything in place on game day. 

When I was runnig soccer tournaments my goal was always to have sponsors pay for the  basic operation, and then generate enough cash beyond that to put a nice chunk in the associations coffers. Now I can sell the shit out of "it's for the children" when it really is for the children.   Seems like if you could cover the $35K with sponsorship money that would be the holy grail in securing the tailgate.  And hell I have never gone, just live vicariously in the aftermath of photos.  

The done carrying it- post above just dropped... I predict the excitement of next season's potential and the healing of time may marginally soften over time.  I bet you would try to sell sponsorships to keep the thing alive as long as you were able to walk up, smile, and have a beverage.  But you will need some time healing for sure before that.  

Here are my thoughts-

1) Shit can all away game efforts, UNLESS you can find an individual for each location NEARBY willing to run that particular tailgate.  Distance is a monster time rob, learning curve, and necessity of trust with folks you have never used that makes things mentally stressful far beyond any potential enjoyment for a long distance organizer.

2) Find a way to pay for the $35K of the base local space cost.  Then it's game day fulfillment.   But probably a lead season sponsor, with individual game day sponsors, and individual game themes.  I would add something like game day tee shirts with all the seasons sponsors listed on them. Highlighting main and game sponsor on each weeks shirt back.  Tee shirts are mainly to have a way for sponsors to having their sponsorships "live on" past the tailgate itself to add value to sponsorship. Maybe with a Derka Art front... 

3) Find a way to compensate somebody to do all the game day he heavy lifting.  And have two other folks that know WTF is going on should they get sick or whatever. It's too much for a pure volunteer.

4) Find somebody with some warehouse space willing to let you store everything you need in one place.  

 

I feel your pain @immamac I think I did 3 tournaments I swore the year before was the last fucking time... But if you could be hands off beyond trying to get the sponsorship train rolling locally, you could maximize enjoyment and vaporize the stress. But in may case is really was "for the children". not "for the surly."

 

 I'm not trying to he a dick, but your and everyone's posts which likely come from a good place are not anything but patronizing.

I know what the tailgate needs to be successful, it's why the tailgate is successful. 

What I need is more money for more people and for it to ultimately belong to someone else. Everything that is protips for keeping me involved and as the owner/operator are a non starter. I'll CEO an event company or I'll be a big sponsor of a tailgate someone else runs. 

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